Tag Archives: Basic structure

How To Structure A Business Proposal

Structure A Business Proposal

Image via Wikipedia

The key to writing a good business proposal is satisfying the needs and requirements from the request for proposal (RFP). The basic structure of your proposal should include an executive summary, followed by all of your supporting/backup information.

When the customer is reading your business proposals they may only get as far as the initial executive summary. Therefore this section needs to be very punchy and include details of the exact approach and delivery techniques you use for executing their new business ideas. You want to make sure it satisfies all the key requirements detailed in their RFP. This is not an opportunity to promote extraneous information which the customer may not be interested in.

The remainder of the document (i.e. the second section) includes all the supporting data and information. It should highlight who will actually perform the work, the management techniques being used, the list of work activities that need to be done, initial costing analysis, delivery expectations, production approaches, reporting techniques and monitoring/evaluation criteria.

It is commonplace these days to include an appendix section for any in-depth data. This is often done for including lists of who will do the work or in-depth cost information. You should always realize that many executives reading the business proposal will only get as far as the executive summary. Therefore each section needs to be lead on from the next and stay as concise as possible.

www.PsPrint.com

With an initial draft of the business proposal complete you should then use the evaluation criteria (in the RFP) to establish its current score. This will give you a baseline on which to improve further drafts. With this in mind, you should always be trying to get rid of generalities or global truths. Always focus back on the needs/benefits which the customer is looking for and explain clearly how your company’s the right one for completing this work.

Top 6 Major Categories For Performance Evaluation Phrases

www.PsPrint.com

Are you struggling to find the right performance evaluation phrases for annual review? You’re not alone! Many managers struggle to categorize and effectively appraise their direct reports. The key to getting it right is to use a couple of standard categories which can be applied to any industry sector or role.

The following phrases and categories form the basic structure for most appraisals (brief sample phrases are included for informative purposes):

  • Creativity in the workplace: She has always exhibited the ability to turnaround problems rapidly using novel solutions. She has improved the various work processes and operational procedures used by our team in the group.
  • Handling stress: He handles crisis situations in a mature and levelheaded way. He never loses his temper even when customers are highly agitated.
  • Being professional: She always has a respectful and professional attitude when dealing with customers and clients. She maintains and builds different working relationships both internally with colleagues and externally with clients who purchase our products.
  • Attendance/time management: He is always punctual for work. He is capable of managing his own time effectively to ensure the timely delivery of work and solutions. He encourages better time management techniques in those he is mentoring and working alongside.
  • Good communications: He is capable of open and respectful communications whether in e-mail communications, phone calls or face-to-face discussions. He encourages effective communication in the workplace of all direct reports and 360° feedback for all levels.
  • Being a leader/building teams: She commands the respect of all direct reports and proves to be an inspiration for their work ethic. She insists on collaborative involvement within the teams to solve problems. She always appreciates the contributions made by hard-working individuals.

The combination of performance evaluation phrases that you use will depend upon the role which the person is involved with. Some types of employment put more emphasis on specific categories and phrases which are crucial to the effective running and performance of these roles.

%d bloggers like this: